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Corporate Legal Secretary

The Scottsdale office is looking to hire a full time Legal Secretary to join the Corporate Real Estate Department. The individual will support transactional lawyers within the department and be expected to work with other staff members in a variety of office and/or remote settings. Seeking a candidate that is proficient in Microsoft Office programs, particularly Word. Enjoys a busy, document-intensive transactional practice, committed to providing high-quality work product, strong attention to detail and appreciates working in a team environment. Experience in a law firm preferred, but not required. Normal business hours are 8:30 am – 5:00 pm Monday - Friday, with some flexibility specific to the Department and related work loads. This position qualifies for the hybrid work arrangement, which is expected to be a minimum of three days in the office and two days remote.

RESPONSIBILITIES:

  • General office duties, such as preparing scans, copies, printing e-mails and documents
  • Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions
  • Proofread documents for changes to be made before the final copy is produced
  • Perform document comparisons using WorkShare
  • Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via various delivery methods
  • Organize and maintain extensive sets of files, both electronic and paper
  • Maintain e-mails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document according to Department standards
  • Proactively accept responsibility and take directions for work assignments and tasks
  • Handle client matters (when appropriate) through telephone and e-mail
  • Enter lawyers’ time and expenses for submission to Accounting Department through IntApp software
  • Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
  • Coordinate with in-house conference center for meetings as needed
  • Must be detail oriented
  • Work as a team player and cover for others within the work area
  • Assist with other tasks as assigned or necessary within the Department
  • Flexible with hours when work demands, and other duties as assigned

REQUIREMENTS (Skills, Experience, Education, Certifications):

  • Advanced knowledge of Microsoft Word, including the use of Styles, Schemes, Table of Contents and Mail Merges
  • Capable of editing and assembly of PDF documents
  • Experience with Excel and PowerPoint
  • Excellent grammar, spelling, and proofreading skills
  • Excellent interpersonal skills with the ability to work well under the pressures of deadlines, prioritize and multitask, and can move from one project to another
  • Excellent organization skills
  • Ability to learn new skills quickly
  • An aptitude to interface with lawyers, clients, and staff
  • Experience working with legal professionals or a law firm, preferred but not required
  • Punctual and dependable
  • High School Diploma or equivalent required; college given preference

Apply Online

Kutak Rock LLP is an Equal Opportunity/Affirmative Action Employer committed to sustaining a culturally and ethnically diverse working environment and to principles that promote inclusive practices. All qualified applicants receive consideration for employment without regard to race, color, creed, ancestry, national origin, religion, sex, age, marital status, domestic partner status, pregnancy, caregiver status, gender stereotyping, sexual orientation, gender identity, genetic information, AIDS/HIV status, handicap or disability, or status as a Vietnam era or special disabled veteran, or any other legally protected category. The firm will provide reasonable accommodation for individuals protected by Section 503 of Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990. Applicants requiring accommodation in the job application process should contact the Human Resources Department at 402-346-6000 or by emailing HRDepartment@KutakRock.com.

Kutak Rock LLP does not accept unsolicited referrals or resumes through our website from any source other than directly from candidates. We will not consider unsolicited referrals and/or resumes from vendors through our website including and without limitation, search firms, staffing agencies, fee-based referral services and recruiting agencies. Unsolicited referrals and resumes sent to Kutak Rock LLP are deemed gratuitous, and the firm will not be obligated or bound in any way to pay any referral or other fee if a person referred to us through our website is hired from a source other than from the candidate.