JOB SUMMARY

Are you well organized, adaptable, and detail oriented? Are you experienced in Microsoft Word? Do you enjoy working as part of a team and independently? Are you looking for a secretarial position where you can learn and grow?

This fulltime (37.5 hours per week) position is part of a secretarial team that is primarily responsible for daily and weekly support in our three legal departments (corporate, litigation, and public finance). This legal secretary position has a basis for providing support where secretary desk coverage is needed, where special projects may be assigned or providing other support throughout the office. This position is a gateway to learn the culture, fundamentals and workload of the firm, with opportunities to specialize at a desk assignment in one of the legal departments as they become available.
Our office has been proactive and diligent with our office policies to prevent the transmission of COVID-19. Consequently, this position currently involves temporary hybrid work, which includes remote work and, as work necessitates, work in our office.

DUTIES AND RESPONSIBILITIES

• Typing documents, firm standard letters, pleadings, correspondence, and memoranda received via hand-written copy, electronically, Dictaphone, dictation or edited typed work product to firm format standards
• Use Word, Outlook and other Microsoft Office products at an advanced level, including:
  • Section and page breaks
  • Cross referencing
  • Page numbering
  • Headers/Footers
  • Styles and schemes
  • Document comparisons
  • Document conversions: Word to PDF/PDF to Word
  • Table of Contents/Table of Authorities
• Utilize Document Management System and Email Management System for individual capacity and supported attorneys
• Using internal programs for document revision and clean-up
• Understanding and managing various document comparisons
• Answering telephones
• Using Intapp Time for accurate entering of time and expense records and effectively manage office deadlines
• Preparing expense memoranda and documentation in Intapp Time
• Using electronic and physical file system for organizing/maintaining sets of files
• Accurately make travel arrangements
• Copies, scans and files various client documents
• Proofreads all work to ensure accuracy
• Understands and interprets edit codes/shorthand/proofreading marks to incorporate document revisions
• Organize and coordinate mailings of various sizes and delivery methods
• Handles confidential documents and information with discretion
• Assist with maintaining Continuing Legal Education (CLE) transcripts and bar association memberships
• Handle or assist with client matters (when appropriate)

JOB SPECIFICATIONS

Education and Experience

• High School (or equivalent) required; college given preference
• Three or more years' experience in secretarial field; preference given to legal experience
• Knowledge of legal terminology and procedures
• Knowledge of PC and Windows applications
• Excellent grammar and spelling skills
• High level of attention to detail

The hours for this position are 8:30 a.m. to 5:00 p.m. with a one hour lunch (37.5 hours per week).

Kutak Rock requires all prospective employees to be fully vaccinated against COVID-19, subject to a state or local exemption procedure, or a reasonable accommodation for a bona fide medical reason or a sincerely held religious belief if accommodation does not cause Kutak Rock an undue hardship or pose a direct threat to the health and safety of others in the workplace and/or to the candidate who requested the accommodation.

No recruiter calls at this time.

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